Guest Onboarding & Asset Delivery

🧭 Purpose

The Guest Onboarding & Asset Delivery system helps podcasters manage every step of their guest experience — from the initial invite to collecting bios and media, to delivering promotional assets after publishing.

🎯 Objectives

• Replace manual guest management with a unified Guest Hub.
• Collect bios, photos, and links automatically.
• Personalize every invite with merge fields.
• Track guest progress (Sent → Opened → Submitted → Delivered).
• Deliver promo assets instantly post-episode.

⚙️ Functional Overview

1. Guest Onboarding Flow

Hosts add guests, personalize invites, and track submissions. Guests receive branded emails and complete onboarding forms seamlessly.

2. Asset Delivery Flow

After an episode goes live, hosts upload final materials, and guests receive a professional share kit ready for social and email promotion.

💡 Value Proposition

For Hosts: Simplify communication and automate every guest touchpoint.

For Guests: A polished, professional experience that boosts collaboration and credibility.

📈 Business Impact

• 60–80% faster onboarding
• 30–40% higher guest participation in promotions
• Reduced email back-and-forth
• Consistent brand presentation across all guest interactions

🏁 Summary

Invite. Onboard. Deliver. — all in one place, with PodcastBud.